JDL Management Services Limited (JDL Ltd) registered under company number 11814811, of 3 Crewe Road, Sandbach, Cheshire, CW11 4NE.
This Privacy Notice explains in detail the types of personal data we may collect in the course of providing Management Services to our actual or potential clients (“Clients”). It also explains how we will store and handle that data and keep it safe. We will only process personal information as detailed in this policy unless we inform you otherwise.
We hope the following sections will answer any questions you have but if not, please do get in touch. The person responsible for data protection within our organisation is Jane Sabine who can be reached at firstname.lastname@example.org.
The law on data protection sets out a number of different reasons for which a company may collect and process personal data, including:
Consent: In specific situations, we can collect and process data with an individual’s consent. For example, where we request medical records and/or a medical opinion for an employee on behalf of one of our Clients. Please note data subjects may withdraw their consent to processing of personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use such personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.
Contractual obligations: In many circumstances, we need personal data to comply with our contractual obligations to Clients. For example, if a Client requires to run a disciplinary procedure, on its behalf, as part of our offering of HR Services.
Legal compliance: If the law requires us to, we may need to collect and process data; for example, if DBS or right to work checks are required.
Legitimate interest: In providing our HR Services, we will carry out some processing of personal data which is necessary for the purpose of our legitimate interests, which include the provision of broad and comprehensive HR Services, retaining records of our dealings and transactions and where applicable, using such records for the purposes of, establishing compliance with contractual obligations with Clients, addressing any query or dispute that may arise including establishing, exercising or defending any legal claims, protecting our reputation, maintaining a back-up of our system, solely for the purpose of being able to restore the system to a particular point in the event of a system failure or security breach and evaluating quality and compliance including compliance with this Privacy Notice.
In order to provide HR Services, we may hold (but is not limited to) the following information in relation to employees, workers or self-employed contractors engaged by our Clients:
We process data for the purpose of our legitimate business interest of carrying on the commercial activity of HR Services and which may include, but is not limited to:
We may obtain your personal data from the following sources (please note that this list is not exhaustive):
Please note the majority of the personal data we control and/or process is provided by our Clients, who in turn should ensure that they have a lawful basis for providing personal data to us. In order to ensure that the personal information we hold is accurate and up-to-date, we request that our Clients inform us of any relevant changes to the personal information we hold about their employees and or contractors.
We will process your personal data in the context of our dealings with our Clients as part of our HR services. Processing may include:
The data is stored in the following ways:
For our commercial viability and to pursue these legitimate interests, we may continue to process personal information for as long as we consider reasonably appropriate for these purposes. This is unlikely to be longer than 7 years after the contractual relationship with our Client, who may be an individual’s employer has ended.
It is our policy to only store your personal data for as long as is reasonably necessary for us to comply with our legal obligations and for our legitimate business interests.
If, however you believe that we should delete your personal data, please inform us in writing of your reasons.
We shall not share personal data unless we are entitled to do so. The categories of persons with whom we may share personal information include:
Special personal data is information which is intensely personal to someone. Examples of
SPD include information which reveals political, religious, or philosophical beliefs, sexual
orientation, race or ethnic origin, or information relating to your health.
To the extent that we process any special personal data, we shall only use that special personal data for the purposes of the provision of our HR Services and this will only be in the following circumstances:
The majority of our business activity involves dealing with human resources matters in respect of the employees and/or contractors of our Clients. This may include obtaining personal data from the Client and from social media sites.
Where information from third party sources is of no use to us, or where an individual has notified us that they do not want us to process it and it is not otherwise necessary to do so to meet contractual obligations to our clients, to satisfy legal obligations or in a data subject’s vital interests, we shall discard it. You do have the right to object to processing.
We do not use any automated decision-making software.
We take the protection of personal data rights very seriously. Personal data rights include, the right to:
Please note that where a right to request that we erase data or cease any processing activity is exercised, we may retain a record of this request and the action taken in order to both evidence our compliance, and to take steps to minimise the prospect of any data being processed in the future should it be received again from a third-party source.
If you have any questions concerning your rights or should you wish to exercise any of these rights, please contact Jane Sabine at email@example.com
In the event of a sale, merger, liquidation, receivership or the transfer of all or part of our assets to a third party, we may need to transfer information to a third party. Any transfer will be subject to the agreement of the third party to this Privacy Notice and any processing being only in accordance with this Privacy Notice.
It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are secure and not accessible to unauthorised third parties in line with contemporary practice.
This section of the privacy notice provides you with details of how we collect and process your personal data through your use of our site www.jdllimited.co.uk
By providing us with your data, you warrant to us that you are over 13 years of age.
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at firstname.lastname@example.org
Personal data means any information capable of identifying an individual. It does not include anonymised data.
We may process the following categories of personal data about you:
We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.
We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the EU.
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications, and, in each case, you have not opted out of receiving such communications since. Under these regulations, if you are a limited company, we may send you marketing emails without your consent. However, you can still opt out of receiving marketing emails from us at any time.
We will not share your personal data with any third party for their own marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by emailing us at email@example.com at any time.
If you opt out of receiving marketing communications this opt-out does not apply to personal data provided as a result of other transactions, such as purchases, warranty registrations etc.
We have put in place security measures to prevent your personal data from being accidentally lost, used, altered, disclosed, or accessed without authorisation.
We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach if we are legally required to.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances we may anonymise your personal data for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at:
If you wish to exercise any of the rights set out above, please email us at firstname.lastname@example.org
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
This Privacy Notice is regularly reviewed and may be updated from time to time to reflect changes in our business, or legal or commercial practice.
If you are dissatisfied about any aspect of the way in which your data is processed you may, in the first instance refer the matter to email@example.com. This does not affect your right to make a complaint to the Information Commissioner’s Office.